Executive Assistant Research Institute
Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RIMUHC) is a worldrenowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RIMUHC is supported in part by the Fonds de recherche du Qubec Sant (FRQS).
Position summary
As Director of Clinical Research and CIM Dr. Genge provides strategic direction and leadership for clinical research across the Research Institute. She fosters collaborations and champion initiatives aimed at advancing medical innovation and improving patient care. Dr. Genges vision will be vital in ensuring that CIM continues to lead the way in cuttingedge research and translational medicine strengthening RIMUHCs position as a global leader in clinical innovation.
General Duties
Proactively manage the agenda of the Director and organize inperson and virtual meetings (different time zones)
Manage calls emails/correspondence prioritize and follow up on action items
Coordinate travel/business trips prepare expense reports and reimbursement requests
Monitor and reconcile accounts and settle invoices
Coordinate with the CIM Managers the Institutes Board meetings as well as internal meetings (prepare and distribute documents take minutes and follow up on action items)
Organize special events (onsite and offsite) including logistics catering etc.
Edit draft compose and translate correspondence
Perform web searches format documents and maintain shared electronic filing database and confidential reports
Compile data from various sources prepare analysis reports and assist in preparing and revising presentations for the Director
Participate in the coordination of special projects
Manage create and update databases
Provide administrative support for research activities
Perform other duties as assigned.
/ Experience
Education: Diploma of College Studies (DEC)
Field of Study: Administration Communications or other related field
Other education considered an asset for this position: Vocation studies diploma experience
Work Experience: 7 to 10 years in a similar role
Senior experience supporting senior executive leadership in large institutions/organizations
Experience in a scientific/research environment considered an asset
Excellent oral and written communications skills (French and English)
Solid organizational and relational skills (interpersonal skills and client focus)
Ability to manage highly confidential information discretion is essential in this role
Ability to manage priorities in a fastpaced dynamic environment according to their relative importance and urgency
Ability to anticipate needs and take action proactively
Ability to work with minimal supervision and direction and to have initiative with decisiontaking as appropriate
Attention to detail accuracy and analytical skills are essential for this role
Prepared to be available outside of regular work hours
Displays diplomacy good judgment resourcefulness and flexibility
Excellent knowledge of the Microsoft Office Suite (Word Excel PowerPoint and Outlook).
Status : Fulltime 35 hours/week)
Pay Scale: $48503.00 to $90090.00/year Commensurate with education & work experience.
Work Shift: Monday to Friday 8:30am to 4:30pm Flexible schedule
Work Site: GLEN Site 1001 boul. Decarie
***If you wish to include a cover letter please attach it with your resume in one document. ***
Why work with us
4week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!
learn more about our benefits please visit IS NOT A HOSPITAL POSITION.
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who selfidentify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact
