Executive Support Specialist - Remote - Part-Time

Description:

• Client Communication: Draft and send professional, client-facing emails.
• Follow up with clients after workshops, ensuring timely delivery of materials.
• Respond to client inquiries promptly and professionally.
• Workshop Support: Coordinate logistics, materials, and follow-ups for workshops.
• Maintain accurate records of schedules and attendance.
• Collaborate with team members to ensure seamless execution.
• Scheduling and Calendar Management: Arrange and coordinate meetings with clients and internal teams.
• Manage calendars to avoid scheduling conflicts.
• Book travel arrangements efficiently and cost-effectively.
• Social Media Management: Create and schedule posts for platforms like LinkedIn and Instagram.
• Monitor engagement and respond to comments or messages.
• Collaborate on campaigns to boost brand visibility.
• Newsletter and Content Creation: Draft and proofread newsletters to align with the brand’s voice.
• Organize and edit content for clarity and consistency.
• General Administrative Support: Maintain organized records of client interactions.
• Prepare reports summarizing key activities.
• Keep contact lists updated and accessible.
• Marketing Assistance: Assist with graphic design tasks for newsletters and social media.
• Research trends and suggest content ideas.
• Track and analyze marketing performance metrics.
• Customer Service: Provide timely and courteous client communication.
• Anticipate client needs and proactively address concerns.
• Technology and Tools Management: Utilize collaboration tools like Monday.com and Microsoft Teams.
• Leverage platforms such as Canva, ConvertKit, and SurveyMonkey for efficient workflow.
• Manage email and social media scheduling tools.

Requirements:

• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Proficiency with tools such as Microsoft 360, Canva, ConvertKit, Monday.com, and social media platforms.
• Experience with newsletter creation and social media management.
• Attention to detail and a high standard of professionalism.
• Ability to adapt and problem-solve in a dynamic environment.
• Familiarity with workshop tools like Zoom and Microsoft Teams.
• Graphic design skills are a plus.

Benefits:

• Remote work
• 25 per/hour