File Clerk/Office Assistant

Overview

Join our dynamic office team as a File Clerk/Office Assistant, where your organizational skills and positive attitude will keep our operations running smoothly and efficiently. This role is vital in maintaining accurate records, supporting daily administrative functions, and providing exceptional customer service. You’ll be an essential part of a collaborative environment that values attention to detail, proactive communication, and a can-do spirit.

Whether managing files, assisting at the front desk, or supporting office management tasks, your contributions will help us deliver top-tier service and streamline our workflows.

Duties

• Organize, file, and maintain physical and digital records with precision and consistency
• Manage incoming calls using multi-line phone systems, providing courteous and professional customer support
• Assist with front desk responsibilities, greeting visitors and directing them appropriately
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and bookkeeping software such as QuickBooks
• Support office management activities including calendar scheduling, appointment setting, and personal assistant duties
• Handle clerical tasks such as proofreading documents, managing correspondence, and preparing reports
• Maintain office supplies inventory and ensure the workspace remains organized and efficient

Qualifications

• Proven office experience with strong clerical and administrative skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and basic accounting tasks
• Excellent organizational skills with keen attention to detail and accuracy in data entry
• Strong phone etiquette skills with experience operating multi-line phone systems
• Bilingual abilities are a plus to serve diverse clientele effectively
• Demonstrated ability to manage time efficiently and prioritize tasks effectively
• Previous experience in office management or as a personal assistant is advantageous
• Computer literacy including typing speed, proofreading skills, and familiarity with office equipment

Embark on a rewarding journey where your organizational talents make a real impact! We’re committed to fostering an inclusive environment that supports your growth while ensuring every task is completed with professionalism and enthusiasm. Pay: $17.00 per hour

Benefits

• Employee discount
• Paid time off

Work Location: In person